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Lincoln County Schools

School Nutrition » School Meal Charge Policy

School Meal Charge Policy

Lincoln County School Nutrition Program
 
Policy on Charging of Meals

Revisions in Italics

June 30, 2016
 
This policy on charging school meals shall become effective on July 1, 2016, and shall remain in effect until such time that it is revised.

All Lincoln County School Cafeterias shall allow charging of school meals and shall observe the following policy on charging of meals:

For Students in Grades Pre-K through 8th attending the following schools -

Blanche School; Flintville Elementary; Highland Rim Elementary; South Lincoln Elementary; Stone Bridge Academy; and Unity School:

Students may charge a maximum of five (5) meals on account. “Meal” refers to an individual breakfast and/or lunch. Once the 5 meal maximum has been met, the student will continue to receive a reimbursable meal, the household will be notified of the negative balance, and asked to pay.

In addition, a la carte items will not be sold to any student owing outstanding charges.

For Students in Grades 9th-12th attending Ninth Grade Academy or Lincoln Co. High School:

Students may charge a maximum of five (5) meals on account. “Meals” refers to an individual breakfast and/or lunch.

Once the 5 meal maximum has been met, the student must see the Principal or his/her Designee to receive permission to charge further meals. The student will continue to receive a reimbursable meal. The household will be notified of the negative balance, and asked to pay.

In addition, a la carte items will not be sold to any student owing outstanding charges.

For All Students in All Grades:

All reasonable efforts will be made to collect unpaid charges.

Households of students with negative account balances will be notified weekly, using the All Call System.

If negative balances are not satisfied within two weeks after the first All Call, the following procedure shall be followed:

1. In addition to the weekly All Call, a written notice shall be sent from the cafeteria notifying the household of the negative balance which gives the household one week to either satisfy the debt or to contact the cafeteria manager to make payment arrangements.

2. If after one week (week 3) the negative balances remain with no attempts to pay charges, in addition to the weekly All Call, a second written notice shall be sent from the cafeteria notifying the household of the negative balance which gives the household one week to either satisfy the debt or to contact the cafeteria manager to make payment arrangements.

3. If after one additional week (week 4) the negative balances remain with no attempts to pay charges, in addition to the weekly All Call, the cafeteria manager will attempt to contact the household by phone in an attempt to collect the debt.

4. If negative balances remain after 4 weeks with no attempts to pay charges, in addition to the weekly All Call, the Principal will attempt to contact the household by phone in an attempt to collect the debt.

5. If negative balances of $50.00 remain with no attempts to pay charges and after exercising steps 1-4 above, the parents/guardians’ name(s) will be placed in local newspapers with the amount owed and the length of time the funds have been owed.

6. If negative balances still remain with no attempts to pay charges, we reserve the right to take legal action.

Parents/guardians may make arrangements to pay for meals at regular intervals in writing with the principal and cafeteria manager in each school. Payments may be made any time using our online payment system, MySchoolBucks.com.

Uncollected charges will be paid in full from each school’s general fund account no later than May 30th of each year per Tennessee Internal School Uniform Accounting Policy Manual. See reference below.

Charges

If charges are allowed, the local education agency must have a board approved charge policy. Uncollected charges must be recouped from other than school nutrition program funds. Uncollected charges should be the responsibility of the board of education through direct payment, board of education allocation funds, or other such funds. Student activity funds should not be used.

Tennessee Internal School Uniform Accounting Policy Manual

Local Education Agency School Nutrition Funds-Section 8, Page 3.

This policy was approved by the Lincoln County School Board on June 30, 2016.

In accordance with Federal civil rights law and U. S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.) should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing, or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at http://www.ascr.usda.gov/complaint_filing_cust.html and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

Mail: U.S. Department of Agriculture

Office of the Assistant Secretary for Civil Rights

1400 Independence Avenue, SW

Washington, D.C. 20250-9410

Fax: (202) 690-7442; or

Email: intake@usda.gov

This institution is an equal opportunity provider.